Artist / Crafter Fair (Showing) Checklist

Booth Essentials

• Business Cards
  
  

• Artist / Crafter Profile: Short bio sharing your story (how you started your creative journey). Print and display in an acrylic frame.
  
  

• Banner: Place at the back of your canopy for visibility.
  
  

• Tent with Walls (recommended for wind/weather protection & shop feel).
  
  

• Sandbags / Weights: To secure tent poles.
  
  

• Tables: At least three 6-foot foldable tables (Walmart, Costco, etc.).
  
  

• Artwork Display:
  
  

  • Trellis walls (10’x10’, up to 3 sides) secured with zip ties. Vinyl roll-up trellises are convenient.
    
    

  • Hanging hardware: S-hooks, chain, zip ties.
    
    

  • Plan your layout: Arrange pieces at home first to see flow and balance.
    
    

  • Group related works together for stronger visual impact.
    
    

  • Prints: Offer affordable prints—great for shoppers who may not purchase originals.
    
    

  • Backdrop for trellis: Adds a polished look and inviting atmosphere.
    
    

  • Optional Easels: Lightweight aluminum for framed art.
    
    

  • Mix of framed and unframed pieces to appeal to different buyers.
    
    

  • Consider booth orientation: Manage glare on glass frames (booth layout provided by Sept 25).
    
    

• Tablecloths: Clean, attractive fabric.
  
  

• Chairs: Comfortable seating for booth staff.
  
  

• Optional Rug/Carpet: Adds a boutique “shop” feel.
  
  

• Toolbox: Level, drill, duct tape, scissors, extra hooks, zip ties (for booth setup and adjustments).
  
  

Payment Options

Offer as many as possible for convenience:

• Credit Cards (Square reader—about 3% fee but simple to use).
  
  

• Venmo
  
  

• Zelle
  
  

• Cash (bring small bills for change).
  
  

• Payment QR Codes: Print and display on your table.
  
  

Engagement Tools

• Social Media QR Codes (Instagram, Facebook, etc.).
  
  

• Website QR Code.
  
  

Pricing Your Work

• Use a cost + labor formula (materials + $35/hr as a guide).
  
  

• Prints: Small prints priced at $10–$15 (consider offering multiple sizes/price tiers).
  
  

Suggestions for Improvement:

1. Consistency in Terms – You switch between “artwork,” “creatives,” and “pieces.” For clarity, stick with “artwork” (or “creations”) throughout.
   
   

2. Pricing Section – Add guidance on medium vs. large prints, originals, or bundles (e.g., “buy 2 prints, get 1 free”). This helps new artists.
   
   

3. Engagement Section – Suggest a “Mailing List Sign-Up Sheet” or digital form (like a QR to Google Form or Mailchimp). Fairs are great for building your future audience.
   
   

4. Toolbox Section – Add zip ties, extra bulbs (if using lights), and extension cords/power strips (often overlooked).
   
   

5. Booth Vibe – Mention optional lighting (battery-powered clip lights or lanterns) for ambiance if the event runs late.